Scanfile has been designed to be modular. The unbeatable advantage for you as a result is that you only buy the components you actually need. Scanfile can adapt with your preferences, given the changing conditions for your business – e.g. as it expands.
Zonal and full text recognition can be added seamlessly to the basic Scanfile package, and expanded using form recognition. If you work with barcodes, Scanfile can automatically index up to ten barcodes per page. If you want to know who is completing which stages in Scanfile, the software can record this is a freely-configurable report.
The modular framework means there are no restrictions in terms of ergonomics. All modules integrate seamlessly into Scanfile, and you can accomplish daily tasks using one and the same application.
Scanfile can be expanded with the following modules:
A library pulls together all index data from archives. It enables you to search and display documents across all imported archives, regardless of where they are stored.
The “Conditional Import” function only imports documents to libraries if the files match defined criteria.
This option enables Scanfile to read up to ten barcodes from one page and enter the data into corresponding index fields. This can be triggered manually or occur automatically during a scan procedure or zone reading.
The OCR option has two functions. Zonal OCR allows you to read areas of a document and store the results in the index fields of your archives. Full text OCR creates a database to be used to search the content of documents.
This option extends OCR. The module reads different forms in the same archive using zonal OCR, since it is possible to create different index zones for each form.
If required, the report logs all activities by all users in a central database. This data can be viewed and printed out using ScanFile. For a clearer overview, the results can be filtered by archive, library, user or with a specified data range.
This module allows Scanfile to send documents to users in a specified sequence of stages. The recipient then has to perform particular tasks, such as giving an opinion or approving the document. Many additional options can be enabled, so that the document can take different routes depending on the status of the preceding step. It offers an ideal tool for applications such as creating invoices.
COLD (Computer Output in LaserDisk):
This module makes it possible to import and automatically index spool files. The spool files must otherwise be stored on microfiches or retained in printed form.
Virtual Network Printer (VNP):
Using Scanfile VNP, you can create virtual network printers in Scanfile. Documents “printed” on these printers are converted to TIFF format, stored in specified directories and then automatically imported into Scanfile archives. The documents also can be read for zonal OCR or full text OCR during import.